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Sustainable office furniture options

Sustainable office furniture options

For many organisations the lure of new furniture is hypnotic – soothing messages, dazzling imagery and encouragement from designers. But it is expensive and mostly unsustainable. So what are the alternatives? This article explains the options and how to choose between them – you may be surprised by the results.

Over the last decade, the office furniture industry has started to improve its sustainability and companies have entered the market using circular economy principles to drive cost savings and environmental impact reductions. Below are the furniture choices available today, moving down a hierarchy (see Figure 1) from most to least sustainable. The discussion that follows presents the trade-offs between sustainability, quality and cost.

Figure 1: The Sustainability Hierarchy for Office Furniture



Reuse (i.e. Used or Second hand). This is reusing your own or others’ furniture without doing anything to it.


  • Environmental footprint only comprises the transport to move it
  • Low cost if you are reusing your own furniture


  • Can be relatively expensive if buying others’ furniture. Used prices (e.g. on eBay) can be high compared to some of the higher quality options described below.
  • Used furniture can be worn, scratched, stained and/or damaged
  • Not clear what you are getting – no quality assurance or warranty; parts (e.g. gas lifts) can fail soon after purchase
  • Limited volumes and colours (usually out-of-fashion)

Conclusion: Buyer beware. Lowest environmental impact but can be risky, limiting and poor value for money. Can work for very small volumes when you source from an organisation you know and trust.


Refresh/Repair/Refurbish: Where furniture has a facelift, such as reupholstering to replace worn or out-of-date fabric.


  • Second lowest environmental footprint, especially if the fabric is recycled
  • Cost-effective if you find someone who is used to working with modern furniture and charges appropriately (many furniture upholsterers are master craftsmen who charge a high labour cost commensurate with the skillset needed to reupholster antiques)


  • Other parts of the item can still look worn (e.g. scratches on hard surfaces)

Conclusion: A good option to extend the life of your furniture before a more thorough overhaul is needed – if you can find a good value provider.


Remake/Remanufacture: This is where very long life components (like steel mechanisms and aluminium bases on desk chairs) are reused and the softer parts around them replaced. The result, depending on the level of quality required, can be indistinguishable from new and carry the same warranty.


  • As-new furniture in your preferred colours and fabrics for a fraction of the cost and environmental footprint of new (most of the cost and footprint is in the metal components). The environmental savings have been calculated at over 80% of a piece made from virgin materials (see References in the footnotes).
  • Work done can be warranted (make sure this is the case)
  • Professional furniture remanufacturing companies have access to large volumes of furniture used by others so can supply larger offices


  • You need to find a reputable remanufacturer and agree the specification and quality that you are after.

Conclusion: Remanufacturing is a good option when done properly, but it is a new concept to many buyers. Find a good provider.


Recycle: Furniture made from components that have been reclaimed from used furniture, separated, shredded, melted down, remade into parts, and then assembled into furniture.


  • Less use of virgin materials


  • Same price as new, or sometimes more expensive (despite, in most instances, recycled materials being lower cost than virgin).
  • Environmentally not ideal because of the substantial resources required to melt the materials, remove the impurities and reform them into parts. But it is better than using virgin materials (see below).
  • It is difficult to recycle 100% of some materials. For example, wool fibres become shorter each time they are recycled and therefore need to be combined with virgin wool to be recycled into fabric of the same quality.

Conclusion: Better than the options below.


Recyclable: Able to be recycled. Manufacturers are now starting to talk about how a certain percentage of a piece of furniture is “recyclable”.


  • These manufacturers are starting to think about what happens at the end of the first life of the product.


  • Same use of virgin materials
  • Sadly, the “recyclable” label does not mean that anyone will recycle the product – that is up to the owner.
  • Practically a lot of recyclate is downgraded due to impurities, poor sorting or a material’s inability to be returned to its original state

Conclusion: May help you to decide between manufacturers if you are buying new and all else is equal.


Virgin: Made from virgin materials. This term is increasingly being used in the language of sustainability to explain the difference between the historical take-make-waste linear consumption model and the circular economy.


  • Limitless quantities can be made for you, albeit with a substantial lead time to make and transport the components from all around the world and then assemble them together.
  • Your interior designer will be happy because specifying virgin is simple and quick


  • Expensive, because you are paying margins all along the supply chain to miners, raw material traders, refiners, component makers, logistics companies, the assembler (this is often the brand you see) and dealer.
  • Maximum environmental footprint because of this supply chain

Conclusion: The worst option. But if this is where your organisation ends up, choose a manufacturer whose furniture will last for a long time and can be easily remanufactured (you may need to seek professional advice on this, because all manufacturers will make this claim).


This information has been summarised graphically, in Figure 2, to help you to choose the best solution for your organisation.

Figure 2: Quality, Cost and Sustainability of Office Furniture Sources (for calculations see footnotes)


If you weight quality, sustainability and price equally, then Remade is the best option (see the dotted line in Figure 2). If you value quality above all else, then Remade (by a good provider) also wins because it also has significant cost and environmental benefits. If price is your key driver, remember that used prices that you find may not be the lower than the cost of Refreshing or Remaking.

Clearly this is complex subject – which is why Rype Office offers design and procurement services to help UK organisations to navigate this minefield, save money and create beautiful, sustainable and productive offices. Rype Office offers the full range of sustainable office furniture options. You can email the team at contact@RypeOffice.com or call 079 0016 3409, even if you just want to talk it through – they don’t charge for advice.



Dr Greg Lavery is a Director of Lavery/Pennell a consulting and venturing company focussed on rapid sustainable innovation. Rype Office was designed by Lavery/Pennell and the author is a Director. Rype Office specialises in refreshing and remaking office furniture to a high quality – taking the risks and costs out of these cost-effective and environmentally attractive options. Rype Office also has relationships with the makers of furniture which can be easily remanufactured and offers buy-back and leasing to ensure every piece of furniture has many lives.



The benefits of remanufacturing compared to new have been calculated as:

  • 85% production energy use reduction (Source: Giuntini, R., Gaudette, K. Remanufacturing: The next great opportunity for boosting US productivity, Business Horizons, Nov-Dec 2003, p. 44)
  • 80% materials saving (Source: McKenna, R. President and CEO, Motor & Equipment Manufacturers Association, Testimony before the International Trade Commission on: Remanufactured Goods: An Overview of the U.S. and Global Industries, Markets, and Trade, Investigation No. 332-525, Feb 2012)
  • >90% water saving (Source: Advanced Remanufacturing and Technology Centre (ARTC) , Singapore website http://www.artc.a-star.edu.sg/about-artc/remanufacturing.aspx)
  • >80% reduction in emissions (Source: ARTC)

Calculation notes for Figure 2:

  • Pricing of Used is taken as the average of free (100% discount on new RRP) and 50% of RRP, observed on some websites. Refreshed and Remade discounts to new RRP are based on Rype Office prices.
  • Quality of Used assumed to be 25% of new because, from experience, three of four aspects of a chair’s quality are often compromised (base, seat, arms, back). For Refreshed it is assumed that one of these four is addressed. All four are rectified when a piece is Remade.
  • Sustainability for Remade is assumed to be 75% because remanufacturing has been found to reduce environmental impacts by over 80% (see references above). For Recycled, 45% was used because many leading manufacturers (e.g. Orangebox, Steelcase, Haworth, Herman Miller) offer some models with recycled content of around 40 to 50%.